Operating & Maintenance manuals (O&M’s)
What is an operation and maintenance manual?
The operation and maintenance manual (O&M) defines the requirements and procedures for the effective operation, maintenance, decommissioning and demolition of the building. The operating and maintenance manual includes details of the building's construction, history and maintenance, instructions for its operation and maintenance, and guarantees and warranties.
With the ever-increasing complexity of buildings, so increases the volume of operation and maintenance (O&M) information required to ensure the services are operated correctly.
Simple asset data editing
EDocuments Electronic Operating and Maintenance Manuals (O&M) are designed to alleviate the inherent problems associated with paper based technical documents. Drawings, manufacturer's literature, certificates and other specialist data are all included electronically. The digital documents once created provide a replica of the paper documents in an easily stored, accessed, and secure format. For ease of use the familiarity, structure and layout of the paper document is retained.
As well as Mechanical & Electrical O&M templates, EDocuments can provide templates for Building Operating and Maintenance Manuals.
Save time and ensure consistency using EDocuments platform
• Make sure all data goes through a defined process
• Golden thread audit trail, who did what and when
• Validate assets, types, components and more
• Forecast delivery
• Control data classification
• Export COBie and other data formats
• ISO19650 / BS1192 compliant
• Collaborate online
EDocuments offer additional services such as data management and quality assurance for handover information.
Template
Section:1 Introduction and Guide
Table of contents
How to use guide
Emergency Information
Contractual and Legal Information
Section:2 Health and Safety
Guidance to relevant legislation
COSHH
Risk assessments
Disposal information
Section:3 General Description of the Project
System operation
Design parameters
Section:4 Operating Procedures
General
Automatic operation
Routine inspections fault conditions
Emergency procedures
Fault finding
First Aid
Section:5 Maintenance Procedures
Generic maintenance procedures for
equipment or links to specific
manufacturer's information, maintenance
task matrix.
Section:6 Manufacturer's Schedules
Plant Schedules
Asset Register
Spares List
Manufacturer's Contact Details
Section:7 Commissioning Data and Certification
All certification listed and linked
Section:8 Manufacturer's Literature
All equipment listed and linked directly to Section 6
Section:9 Drawings
All drawings listed and linked
References
- EDocuments Operating and Maintenance Manual Template
- CIBSE Guide M: Maintenance Engineering and Management Category: Facilities Management and Maintenance Year: 2008 ISBN: 9781903287934
- Managing Your Building Services (CIBSE Knowledge Series) Category: Facilities Management and Maintenance Year: 2005 ISBN: 1903287553
- Handover, O&M Manuals, and Project Feedback. A toolkit for designers and contractors Category: Facilities Management and Maintenance Year: 2007 ISBN: 9780860226673
- Managing Your Building Services (CIBSE Knowledge Series) Category: Facilities Management and Maintenance Year: 2005 ISBN: 1903287553
- Operation and maintenance audits Category: Facilities Management and Maintenance Year: 1997 ISBN: 0860224775
- CIBSE Building log book toolkit (includes templates on CD-ROM) Category: Facilities Management and Maintenance Year: 2006 ISBN: 1903287715
- BSRIA Building Services Legislation (8th edition) CD Global Licence D 3/2008GCD Pub Ref.: D 3/2008GCD Published: June 2008
- Application Guide 1/87.1 - Operating and Maintenance Manuals for building services installations - BSRIA
- Electrical Maintenance - Institute of Electrical Engineers
- Guide to Ownership, Operation and Maintenance of Building Services - CIBSE
- Operation and maintenance manuals for buildings - a guide to procurement and preparation (C507) Author(s): CIRIA Date: 1999 ISBN (13 digit): 978-0-86017-507-0 ISBN: 0-86017-507-3
- Computer based operating and maintenance manuals: options and procurement guidance Building Applications Guide BG 2/2004 Author(s):BSRIA
PDF Example Download
This PDF is an EXAMPLE of the OUTPUT that can be achieved from EDocuments data management software.
Outputs are in a Microsoft word format, which can then be converted to PDF as shown.
Additionally equipment schedules containing asset data ( types and components ) exports as Microsoft Excel worksheet.
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