Join our team
Careers at EDocuments
We've got jobs for all kinds of people at EDocuments.
We are currently recruiting for:
- Project Managers,
- Information Controllers
- Sales staff
Scroll down to see each role
Applications should be made to join-our-team@edocuments.co.uk
Project Manager MEP £60,000 + Bonus + Benefits
Salary: up to £60k + Bonus
Hours: 37.5 hours per week (8:30-5pm)
Location: Hybrid – Chelmsford office
The Role
To plan and manage the delivery of record documentation/information, in order to maintain and develop the sales of Edocuments (or its associated companies) products, to end user Clients and Contractors.
Predominately building services MEP focused, but also specialist systems e.g. fire, security, generators, medical gases etc, the PM will be expected to have the ability to create and review the information within Health and Safety Files, Operating and Maintenance Manuals, Building Logbooks and User Guides.
Typically, a number of years' experience in the design or installation of building services at a management level.
Key Responsibilities:
- Manage the collation of the information to the agreed template, timescale and quality. Take ownership from point of order through until project close. Addressing any project creep is controlled accordingly.
- Plan, control and co-ordinate the internal technical and administration staff who compile the data and products.
- Monitor and report on activities and provide relevant management information at regular meetings.
- Communicate with customers and construction team members to ensure all necessary information is obtained, processed and feedback provided within the agreed timescales.
- Manage the financial elements for each project and advise customers and internal estimators of any alterations to costs that need to be advised to customers.
- Report on changes to the Development and Project Team on any non-standard requirements to products or processes and ensure such knowledge is factored into the planning of the department's resources and procedures.
- Manage all staff reporting to the position:
- Take responsibility for the personal development of your team. Ensuring they have adequate training and tools to fulfil their role utilising the annual and biannual developments reviews
- Where needed manage, monitor and evaluate team priorities to ensure there is no project creep
- When needed, set out justification for recruitment and manage the recruitment process
- Liaise with other departments in order to establish and maintain effective and relevant activities and support in relation to the organisation's sales, production and operating functions.
- Use personal judgement and initiative to develop effective and constructive solutions to challenges and obstacles in the document creation activity and procedures.
- Manage/liaise with customers and advise them of status of their projects.
- Maintain the project status database to ensure the information is relevant, correct and up to date.
- Maintain your ability in the use of, all relevant ICT (Information & Communications Technology) and other systems within the project management function. Maintain and develop existing and new customers through account support, and liaison with internal order-processing staff.
- Liaise and attend meetings throughout the company necessary to perform duties and aid business and organisational development.
- Attend training to develop relevant knowledge and skills.
- Adhere too local and externally relevant health and safety laws and policies.
- Understand and delegate roles required as detailed within the Master Information Delivery Plan (MIDP) or Task Information Delivery Plan (TIDP).
The Company
Edocuments provide services and software for the delivery of BIM and handover information for the construction industry. We assist clients, professional teams, and supply chains to provide quality information on time.
Our software platform and industry expertise are dedicated to the creation of high quality and auditable data for the built environment.
We are privately owned and started trading in the production of record information in 2000. The company has significantly expanded over the last 10 years.
The Benefits
- Healthcare and pension on completion of 3 month probation
- 24 days annual leave
The Person
As a well-rounded project manager, your Skills and Experiences likely include:
- Suitable technical qualification.
- Previous experience in a project management role.
- Sector specific project management experience.
- Able to work on own initiative.
- Self-motivated.
- Excellent time management skills.
- Ability to work as part of a small team.
- Able to prioritise a demanding workload.
- Excellent communication skills, telephone, email and written.
- Attention to detail.
- Act with integrity, loyalty and honesty.
- Develop positive relationships, co-operation with, and support for colleagues and clients.
- Demonstrate a positive approach.
- Show a commitment to self-development and lifelong learning.
- Travel and overnight stays where required.
If you are keen on joining this exciting, forward-thinking company and taking the next step in your career, then please contact us to find out more.
Sales £40k (on-target earnings £80k p.a.) + Benefits
Salary: circa £40k (on-target earnings £80k p.a.) + Benefits
Hours: 37.5 hours per week (8:30-5pm)
Location: Hybrid
The Role
We are seeking a dynamic and results-driven Sales person to join our team. This role requires a proactive individual who can enhance relationships with existing clients, identify and capitalize on new opportunities, and expand our client base by targeting new contractors and end users. The ideal candidate will have a proven track record in sales, excellent communication skills, and a strategic approach to client engagement and business development.
Key Objectives:
Target Existing Clients to increase sales
- Strengthen and expand relationships with current clients.
- Identify additional needs and opportunities within existing client accounts.
- Promote additional services and products to increase revenue from current clients.
Engage End User Clients
- Assess current end user client needs and propose tailored solutions.
- Increase Subscription services.
- Ensure high client satisfaction to foster long-term partnerships.
Find New Clients
- Identify and pursue new business opportunities in all sectors, with both contractors and facility owners/managers.
- Develop and execute strategic plans to acquire new clients.
- Build a robust pipeline of potential clients through networking, research, and outreach.
Responsibilities:
- Develop and maintain strong relationships with existing clients to understand their needs and provide solutions.
- Conduct regular client meetings to identify additional sales opportunities.
- Research and identify potential new clients, including contractors and end users.
- Develop and implement sales strategies to achieve business growth and meet sales targets.
- Prepare and deliver compelling sales presentations and proposals.
- Negotiate contracts and close deals to meet or exceed sales goals.
- Collaborate with internal teams to ensure client needs are met and projects are successfully delivered.
- Track and report on sales performance metrics and provide regular updates to management.
- Stay informed about industry trends, market conditions, and competitors.
The Benefits
- Healthcare and pension on completion of 3 month probation
- 24 days annual leave
The Person
As a well-rounded sales professional, your Skills and Experiences likely include:
- Proven experience in sales, preferably in a related industry.
- Strong understanding of sales principles and customer service practices.
- Excellent communication, negotiation, and interpersonal skills.
- Ability to build and maintain relationships with clients at all levels.
- Self-motivated with a results-driven approach.
- Proficiency in CRM software and MS Office.
Key Competencies:
- Client Focus: Dedicated to meeting the expectations and requirements of internal and external customers.
- Persuasion: Able to convince others to pursue a course of action.
- Negotiation: Can settle differences and win concessions without damaging relationships.
- Strategic Thinking: Capable of thinking ahead to plan initiatives that align with business objectives.
- Adaptability: Ability to adjust to new conditions and respond effectively to changes in the business environment.
Join our team and contribute to our mission of delivering exceptional solutions and services to our clients while driving business growth. If you are passionate about sales and customer success, we would love to hear from you.
Information Controller £25,000 + Benefits
Salary: circa £25k p.a.
Hours: 37.5 hours per week (8:30-5pm)
Location: Hybrid – Maximum of 3 days in our Chelmsford office
The Role
We are a growing software and services company with a loyal customer base seeking an Information Controller to join our team.
In this role, the successful candidate will work with multiple contacts to gather and collate information, sift through and quality check in order to produce excellent handover information. A keen eye for detail is very important with the ability to communicate well.
Key Responsibilities:
The key responsibilities of an Information Controller are, but are not limited to:
- Using in house software to manage information provided by subcontractors and clients to ensure timely project handover
- Ensure all incoming information is recorded as received and dealt with promptly
- Extract information from external sources to complete equipment schedules
- Ensure that personal system tasks are actioned on time in full and third-party actions are closed on completion
- Review and approve as-built literature/information provided by third parties
- Action non-technical comments on manuals
- Addressing any project creep and controlling where possible. Elevate to the Project Manager if needed
- Maintain project management tools to ensure the information is relevant, correct and up to date
- Maintain your ability in the use of, all relevant ICT (Information & Communications Technology)
- Feedback any system/process improvements to appropriate internal team to ensure continuous improvement is sustained
- Attend training and to develop relevant knowledge and skills
- Fulfil roles required as detailed within the Master Information Delivery Plan (MIDP) or Task Information Delivery Plan (TIPD)
The Company
Edocuments provide services and software for the delivery of BIM and handover information for the construction industry. We assist clients, professional teams, and supply chains to provide quality information on time.
Our software platform and industry expertise are dedicated to the creation of high quality and auditable data for the built environment.
We are privately owned and started trading in the production of record information in 2000. The company has significantly expanded over the last 10 years.
The Benefits
- Healthcare and pension on completion of 3 month probation
- 24 days annual leave
The Person
The key skills and qualities of an Information Controller are:
- Construction background, ideally have a firm understanding of M&E
- Strong interpersonal skills, ability to communicate both internally and client side
- Attention to detail, quality checking is a large part of the role
- Understanding of data management
- Able to organise information in a logical manner
- Work off own initiative and prioritize work load
- Methodical, completer finisher, questioning nature
- Quality background
If you are keen on joining this exciting, forward-thinking company and taking the next step in your career, then please contact us to find out more.