Building Operating and Maintenance Manuals

The operation and maintenance manual (O&M) defines the requirements and procedures for the effective operation, maintenance, decommissioning and demolition of the building. The operating and maintenance manual includes details of the building's construction, history and maintenance, instructions for its operation and maintenance, and guarantees and warranties.

With the ever-increasing complexity of buildings, so increases the volume of operation and maintenance (O&M) information required to ensure the services are operated correctly

Edocuments Electronic Operating and Maintenance Manuals (O&M) are designed to alleviate the inherent problems associated with paper based technical documents. Drawings, manufacturer's literature, certificates and other specialist data are all included electronically. The digital documents once created provide a replica of the paper documents in an easily stored, accessed, and secure format. For ease of use the familiarity, structure and layout of the paper document is retained.

As well as Mechanical & Electrical O&M templates, Edocuments can provide templates for Building Operating and Maintenance Manuals.

Edocuments Standard Operating and Maintenance Manual complies with:

  • Application Guide 1/87.1 Operating and Maintenance Manuals for building services installations - BSRIA
  • Guide to Ownership, Operating and Maintenance of Building Services - CIBSE Edocuments are an approved CIBSE Log Book Developer IEE Information on this publication
  • Electrical Engineers Electrical Maintenance (PWR05100) Institute of Electrical Engineers IEE.
  • Operating and Maintenance Manual Template

Template

Section:1 Introduction and Guide Table of contents
How to use guide
Emergency Information
Contractual and Legal Information
Section:2 Health and Safety Guidance to relevant legislation
COSHH
Risk assessments
Disposal information
Section:3 General Description of the Project System operation
Design parameters
Section:4 Operating Procedures General
Automatic operation
Routine inspections fault conditions
Emergency procedures
Fault finding
First Aid
Section:5 Maintenance Procedures Generic maintenance procedures for
equipment or links to specific
manufacturer's information, maintenance
task matrix.
Section:6 Manufacturer's Schedules Plant Schedules
Asset Register
Spares List
Manufacturer's Contact Details
Section:7 Commissioning Data and Certification All certification listed and linked
Section:8 Manufacturer's Literature All equipment listed and linked directly to Section 6
Section:9 Drawings All drawings listed and linked

References

  • Edocuments Operating and Maintenance Manual Template - Microsoft Word Download
  • CIBSE Guide M: Maintenance Engineering and Management Category: Facilities Management and Maintenance Year: 2008 ISBN: 9781903287934
  • Managing Your Building Services (CIBSE Knowledge Series) Category: Facilities Management and Maintenance Year: 2005 ISBN: 1903287553
  • Handover, O&M Manuals, and Project Feedback. A toolkit for designers and contractors Category: Facilities Management and Maintenance Year: 2007 ISBN: 9780860226673
  • Managing Your Building Services (CIBSE Knowledge Series) Category: Facilities Management and Maintenance Year: 2005 ISBN: 1903287553
  • Operation and maintenance audits Category: Facilities Management and Maintenance Year: 1997 ISBN: 0860224775
  • CIBSE Building log book toolkit (includes templates on CD-ROM) Category: Facilities Management and Maintenance Year: 2006 ISBN: 1903287715
  • BSRIA Building Services Legislation (8th edition) CD Global Licence D 3/2008GCD Pub Ref.: D 3/2008GCD Published: June 2008
  • Application Guide 1/87.1 - Operating and Maintenance Manuals for building services installations - BSRIA
  • Electrical Maintenance - Institute of Electrical Engineers
  • Guide to Ownership, Operation and Maintenance of Building Services - CIBSE
  • Operation and maintenance manuals for buildings - a guide to procurement and preparation (C507) Author(s): CIRIA Date: 1999 ISBN (13 digit): 978-0-86017-507-0 ISBN: 0-86017-507-3
  • Computer based operating and maintenance manuals: options and procurement guidance Building Applications Guide BG 2/2004 Author(s):BSRIA